Hotel Accommodation

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Reservation

Please note that for the ERS Annual Congress 2008, bookings for accommodation can be made online:

Accommodation Concert and Tours Form

or by filling in the Accommodation, Concert & Tours Form pdf and returning it by fax to K.I.T at the following number +49 30 246 03 200.
Accomodation, Concert & Tours Form

Please find below further information to select hotels:

List of Hotels
 Map of Hotels in the City Centre
 Map of all Hotels

A number of hotel rooms in different price categories have been reserved in Berlin and the surrounding areas at preferential rates for the ERS Annual Congress 2008. As a service for individual participants, K.I.T. Group will arrange your hotel accommodation at no extra charge.

Each category has a minimum and a maximum rate based on single/double occupancy. All hotels offer, as a minimum, bath/shower/WC, telephone, TV and breakfast facilities. Hotels of 4 and 5 stars usually have a restaurant, bar and fitness facilities.

Hotel Rating	Single room	Double/Twin room
	Price range €	Price range €
5 star	220 to 375	240 to 430
4 star	100 to 300	130 to 350
3 star	85 to 200	115 to 250
2 star	56 to 75	70 to 110

All rates (per room, per night) include breakfast, German VAT (19%) and service. Rates are shown for standard rooms. Other types of room (superior, deluxe, junior suite etc.) are available on request.

Due to limited room availability in Berlin, we recommend early hotel bookings. Hotel accommodation is subject to availability and will be allocated on a "first come, first served" basis. Requests received after August 1, 2008 cannot be guaranteed, although K.I.T. Group will make every effort to meet participants' requirements.

All reservations must be made using the hotel booking form submitted with full credit card details,without which the booking cannot be processed. Please use the online hotel booking form or the PDF version . Should selected hotels be sold out, K.I.T. Group reserves the right to book a hotel in a similar category and price range.

Should you plan to arrive at your hotel after 18:00, please inform K.I.T. Group.

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Payment

Upon receipt of the hotel booking and full credit card details, K.I.T. Group will confirm your booking, charge credit cards on August 1, 2008 with the entire amount due for accommodation and send out invoices. Alternatively a bank transfer for the entire accommodation amount (free of bank fees) can be made by this date. Should K.I.T.Group not receive the payment on time or not be able to debit the provided credit card on August 1,2008,the hotel reservation will be cancelled in accordance with the cancellation conditions.

From August 1, 2008, only payment made by credit card will be accepted, which will be debited upon receipt of the booking. No invoice will be sent until K.I.T. Group has received the full payment. Please indicate the participant's name, number and "ERS 2008 Hotel" on all payments.

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Changes and Cancellations

All changes and cancellations must be sent in writing (fax, letter or e-mail) to K.I.T. Group. Please note that hotels will not accept any changes or cancellations directly.

K.I.T. Group will charge a processing fee of €50 for cancellations received before July 3, 2008. For cancellations received between July 4 and August 20, 2008, one full night's accommodation cost will be charged by K.I.T. Group. For cancellations after August 20, 2008, no refunds will be possible, and K.I.T.Group reserves the right to charge the full confirmed stay if the hotel room cannot be resold.

For a reduction in the length of stay, or in the case of a no-show, no refunds will be made. The entire number of nights booked on the hotel booking form and confirmed by K.I.T. Group will be charged. No-shows will be released at 09:00 the following day and the accommodation will not be refunded.

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Check-in/out

Official hotel check-in time is after 15.00. Check-out time is 11.00. No-shows will automatically be released at 9.00 the following day. Should you plan to arrive after 18.00, please inform K.I.T. Group.

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Group Reservations

Group reservations (10 rooms minimum) will be handled by separate contracts and separate regulations.

Please contact K.I.T. Group directly for further information at
ers2008accommodation@kit-group.org

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Low-budget Accommodation

K.I.T. Group has reserved a number of rooms in lowbudget hotels at € 50-100 per night. These can be booked online from April 2008, subject to the above conditions.

For reservations in youth hostels and hostels (from € 35 per night), please note that no pre-bookings are possible through K.I.T. Group. However, you can use the
following websites to find lists of hostels and then make your reservation directly.

Youth hostels:
 www.jugendherberge.de

Hostels:
 www.people-in-berlin.de/hostels.htm

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Star AllianceTM: official airline of the Congress

For the seventh year, the Star AllianceTM Members are pleased to be appointed as the official airline network of the ERS Annual Congress. Star Alliance member airlines are offering discounts of 10-20% on published business and economy class fares, excluding website/internet fares, senior and youth fares, group fares and Round the World fares.

Please note: for travel from Japan, special fares or discounts are offered by the participating airlines on their own network.

To obtain the Star AllianceTM Conventions Plus discount, please contact any participating Star Alliance Member and quote the following event code: OS02A05.

Further details can be found at
www.staralliance.com/conventionsplus